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The first three months of the DCMS year may seem like nothing but rapid fire deadlines. Good communication and teamwork is the key to a seamless start, but don't forget that Chapter Relations staff is here to help.
Want to know who is responsible for what? Check out the DCMS Reporting Requirements Overview in the 2012-13 Chapter Planning Calendar and Resource Guide, Tab 2. It lists the requirements by date with the required documentation, chapter leader responsible, and even directs you to the correct page for details.
It's a good idea to check with the responsible parties, now, to ensure that they are aware of the deadline and have either completed their tasks or have scheduled them for completion. This is a good practice for all your deadlines-keep it going until the May 10 (2013) year-end reporting deadline. By making contact a few days ahead, you still have time to address questions or problems, so you can still report on time and maintain your 10 points for on-time reporting on the CBSC.
June 1: Start of the 2012-13 Fiscal Year
The 2012-13 Chapter Officers and Board of Directors, Regional Executive Council, and the HFMA Board of Directors assume the responsibilities of their leadership year.
July 1 DCMS Reporting Requirements:
Pull a PPT report for your chapter. Make sure that there is an entry for every program your chapter has produced. Check to see which first quarter programs have been reported. Confirm that all unreported events are still active. Make sure the responsible person cancels or postpones programs that will not be held before the end of the quarter (July 31). Make sure that there is a plan to report the remaining active events so your chapter retains its on-time reporting points.
End of the first 2012-13 DCMS quarter. One quarter is down and there are just three left to go! Make sure that your 1st quarter reporting is completed by Aug. 10:
Ensuring that all programs are entered in the PPT helps build strong chapters two ways:
If extraordinary circumstances will prevent your chapter from reporting your newsletter or education program on time, email firstname.lastname@example.org to request an extension before the deadline-so you can maintain your on-time reporting points. Unless there is an extraordinary circumstance, Chapter Relations staff can offer an extension of up to five business days. Extensions beyond five business days require the approval of the Chapter Relations Director. The Director will refer unusual or extreme extension requests to the Regional Executive Council for consideration and approval.
The president and treasurer are responsible for the following financial reporting documents due today:
DCMS 1st quarter reporting deadline for:Educational Programs held May 1 through July 31Newsletters published May 1 through July 31
We mentioned this above, but we can't say it enough: if extraordinary circumstances will prevent your chapter from reporting online, it's important that you email email@example.com to request an extension-so you can maintain your on-time reporting points.
Keeping on top of these 1st quarter of deadlines will help you establish a system to carry you through to April 30, 2013, the end of the 2012-DCMS year.
Questions? We're here to help. Contact Chapter Relations at (800) 252-4362 or firstname.lastname@example.org.
Publication Date: Thursday, June 28, 2012
In this Business Profile, Bruce Haupt, president and CEO of ClearBalance, discusses how a patient loan program can increase patient collections, reduce bad debt, and speed cash flow.
In this Business Profile, Jerry Bruno, principal with Deloitte Consulting LLP, discusses the importance of choosing revenue cycle solutions that help an organization meet the challenges of a quickly evolving healthcare environment.
In this business profile, Lane Jackson, a partner in the Grant Thornton LLP Health Care Advisory Services practice, with extensive experience in overseeing system implementations and revenue cycle reorganizations, discusses best practices for elevating revenue cycle performance during an EMR implementation. Grant Thornton LLP is a sponsor of the Large System Controllers Council Affinity Group.
In this business profile, Amy Gross, senior vice president of Key Government Finance, discusses the benefits of private placement transactions to support large-scale financing projects.
In this business profile, Doug Polasky, executive vice president at Xtend Healthcare, explains the importance of having sound workflow processes in a consolidated business office to ensure optimal performance and reduce costs.
In this business profile, sponsored by SSI, Jay Colfer, vice president of sales and marketing, shares how patient access solutions are reversing the trend toward increased bad debt resulting from the rise in high-deductible consumer health plans.
In this business profile of Deloitte Consulting, Matthew Hitch and David Betts explore the potential benefits of elevating the customer experience and outline strategies to change service delivery.
TriMedx helps health systems control costs and uncover savings opportunities by optimizing the clinical engineering function.
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Drive down costs while improving quality in a reform environment.
Receive expert insights and how-to action to achieve and maintain peak revenue cycle performance.
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