Oregon Chapter Volunteer Opportunities

Are you interested in joining our team of volunteers? We are continuously seeking new volunteers. To learn more about each committee, click on the area of interest below for a description of duties.

General Description

The chapter certification chairperson is the chapter’s primary point of contact for certification information. He/she is responsible for ensuring that the chapter makes information about certification available in a convenient form. Ideally the certification chair would be a certified member.

Goals, Objectives and Responsibilities:

  • Develop and maintain processes to encourage members to become certified, and to maintain their certifications once they are earned.
  • Work within the chapter to offer appropriate resources in support of certification efforts. Such resources can include study groups and group overviews of certification requirements and ways to prepare for certification.
  • Work with chapter members and national to ensure that members submit complete testing information so they can properly registered to test.
  • Assist members throughout the certification process.

General Description

The Communications Committee is responsible for the coordination of information to the chapter members. The committee works closely with the Pipeline Editor and the Web Master to ensure information is current and is an added resource to chapter members.

Goals, Objectives and Responsibilities:

  • Coordinate the Membership Directory
  • Oversee Facebook, Twitter, and LinkedIn accounts
  • Assist Pipeline editor when possible in writing and/or obtaining articles for the Pipeline
  • Assist Web Master when possible in keeping web site content current
  • Consider sending notifications to local newspapers regarding newly-elected Officers and Directors

Pipeline Editor

General Description

Coordinate the publication of the four (4) chapter newsletters. Content should include information on Chapter education sessions, upcoming activities, reports from other committees, new member recognition, certification information, industry-related topics, or feature articles from members, along with the President’s message and list of sponsors.

Goals, Objectives and Responsibilities:

  • Establish publication and submission deadlines for the year
  • Ensure publication of Pipeline is completed within timeframes set by National HFMA
  • Serve as a member of the Communications Committee 

Web Master

General Description

Maintains the chapter’s web site to ensure timeliness and content

Goals, Objectives and Responsibilities:

  • Ensure that the chapter’s website content is current
  • Serve as a member of the Communications/Technology Committee

General Description

Coordinate the location, lodging, food and entertainment for each of the four educational meetings.

Goals, Objectives and Responsibilities:

  • Coordinate and arrange for the locations of future meetings. Coordinate the contract with location sites for lodging, food, and entertainment (i.e., band or photo booth vendor.)
  • Facilitate the room AV capabilities for speakers/presenters
  • Works closely with the Networking committee
  • Review and authorize payment of facility invoices
  • Plan annual awards banquet in coordination with President-Elect Updated as of May 2017
  • Act as liasion or point-person between chapter members and facilities during conferences

General Description

The Membership Committee is the front door to the HFMA chapter, and the first point of communication with new members. Membership promotes HFMA to the membership. The Committee will include at least a Chairperson and Co-Chairperson. The Co-Chairperson will become Chairperson the following year.

Goals, Objectives and Responsibilities:

  • Welcome new members, provide New Member Information Packet which includes: Welcome letter, benefit summary, an explanation of how to become involved in the chapter including upcoming meetings, and a National HFMA overview.
  • Send New Member Information Packet and existing membership directory to new members.
  • Renew and revise new member packet as required/needed.
  • Recruit mentors and match with new members for each conference. Report resulting Founders Points to Secretary.
  • Staff the membership desk at all Chapter education meetings and workshops. Maintain registration lists and distribute programs to attendees. Maintain CPE list for CPAs and display sponsorship sign.
  • Develop mailing list of new members and/or non-Oregon members wishing to receive chapter communication (i.e. PIPELINE).
  • Submit new member list to PIPELINE editor each quarter.
  • Develop chapter’s annual membership recruitment and retention plan, including activities that support chapter growth and goals. Updated as of May 2017
  • Oversee implementation of membership marketing plan, including writing letters to prospective members, securing prospective membership lists.
  • Chairperson is main contact with National for membership reports and marketing information.
  • Liaison with National regarding maintenance of HFMA database. Encourages members to notify HFMA with changes in their job, address, or other status and/or provides info to National.
  • Contine programs such as "Bring a Guest" once/year or other innovative ideas to recruit emerging leaders and/or other targeted members.

General Description

Organizes ice-breaker activities for each social hour at the quarterly meetings with a focus on a specific HFMA member population as identified by National and the Oregon HFMA chapter. Organizes no-host or sponsored social events for each quarterly meeting to encourage member involvement and create an environment for members to optimize networking. Organizes at least one additional event per year outside quarterly meetings which provides a networking opportunity focusing on those who are unable to attend regular meetings.

Goals, Objectives and Responsibilities:

  • Ensure positive networking opportunities for members
  • Provides/coordinates ice-breakers at each social hour
  • Coordinates one additional social event (i.e., evening event) per quarterly meeting
  • Provides one networking event per year apart from the quarterly meetings, accessible to people not able to attend quarterly meetings
  • Considers at least one event where members can include family members Updated as of May 2017
  • Works closely with the Facilities Management Committee
  • Supplies information and promotional material accourding to publishing deadlines for quarterly meeting invitations and newsletters

General Description

Solicits sponsorship funds for the chapter which are used to cover the educational and social activities not covered thru members dues and educational program fees

Goals, Objectives and Responsibilities:

  • Prepare sponsorship budget in coordination with President and Treasurer
  • Solicit sponsorship funds at the beginning of the year and throughout the year
  • Inform prospective sponsors of the various levels of sponsorship available and recognition available at each level
  • Obtain from sponsors and arrange advertising copy for membership directory
  • Recognize and thank sponsors by letter and at the annual banquet
  • Order and maintain Sponsorship Boards and ensure Boards are displayed at each educational meeting
  • As sponsors sigh up, if eligible, ask them to select a quarterly event to sponsor and set up sponsorship boards and drink tickets as needed.
  • Ensure payment from each sponsor
  • Arrange sponsor for spring golf tournament and set up prizes, etc with golf pro. Arrange groups for golf tournament and inform players of tee times and group members.

Goals, Objectives and Responsibilities:

  • Communicate chapter volunteer opportunities
  • Create and maintain leadership sign-up sheet at chapter event registration desk and obtain business cards and contact information
  • Maintain a list of volunteers and areas of interest for potentail future leaders
  • Welcome new leadership volunteers to their committee after they sign-up and introduce volunteers to committee chairs and co-chairs as needed