Volunteer Opportunities

South Dakota HFMA brings together healthcare finance leaders across the state to support collaboration around what matters most, the patients. We strive to provide members with opportunities for professional growth through quality education and networking with peers, and to serve as a resource in healthcare finance. Whether you’re a seasoned professional or a newcomer to the field, HFMA will quickly become a source for news, education, insights, and practical tools and solutions.
If interested in getting involved, please contact webmaster@sdhfma.org

The President is the chapter’s chief executive officer and generally responsible for managing all chapter activities and for the overall operation of the chapter. He/She shall work to ensure member needs are addressed and that a high quality level of activity is maintained.
Term Length: ONE YEAR |
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- Assist in selection of committee members for all chapter committees.
- Coordinate the chapter’s strategic planning process.
- Conduct planning meeting for the upcoming year.
- Attend Fall Presidents Meeting and other National meetings as required.
- Attend all meetings that the President is unable to attend as necessary.
- Submit approved updates to the By-laws, Policies, and Job Descriptions to Website Committee and maintains those records.
- Participate in Region 8 planning activities and phone calls.
Term Length: ONE YEAR
The Vice President / Program Committee Chairperson is responsible for planning and coordinating all chapter educational sessions, including speakers, attendee registration, site arrangements and payment, and meeting follow-up. The Program Committee will include a chairperson, co- chairperson and committee members as determined.
Goals, Objectives and Responsibilities:
- Provide tentative meeting schedule to the Board with proposed dates and topics by the Planning Meeting.
- Establish committee goals, which may include: net program income, member and total attendance, and member educational hours. Establish a monitoring system and report results to Board.
- Coordinate a minimum of four chapter educational sessions during the year on a variety of topics to meet the members’ needs.
- Maintain educational session attendance records for professional education requirements for three (3) years.
- Create Program Planning Tool (PPT) for education year.
- Report education hours on the DCMS.
- Advertise education meetings.
Term Length: ONE YEAR
Goals, Objectives and Responsibilities:
- Attend Board meetings and maintaining Board minutes for meetings.
- Submit meeting minutes to the Website Committee.
- Serve as Co-Chair of the Program Committee.
- Serves as the DCMS contact and insures the DCMS reporting is completed.
Term Length: 1 YEAR
Goals, Objectives and Responsibilities:
- Keep chapter Board of Directors informed of current financial position.
- Develop a budget of revenues and expenses.
- Submit an annual IRS Form 990 questionnaire and annual financial review to the National HFMA office.
- Maintain records in accordance with generally accepted accounting principles on an accrual basis as required by National HFMA.
- Review and/or establish clear financial policies and procedures and chart of accounts.
- Utilize the Davis Chapter Management System manual for details on charter requirements and suggested management practices.
- Retain chapter financial records as required by National HFMA.
- Establish a chapter checking account and obtain appropriate signature cards and resolutions in appropriate institution per chapter policy.
- Maintain chapter certificates of deposit or other investment vehicles and reinvest as required by the Board of Directors.
- Issue all checks for budgeted expenditures and/or any exceptions approved by the Board and obtain approval from the president and appropriate signatures on a timely basis.
- Assure that all expenditures are approved and verified prior to payment.
- Assure that all receipts and disbursements are recorded consistent with the appropriate accounting conventions currently in practice.
- Assure that all deposits are made in full with appropriate back-up and receipt.
- Offer appropriate assistance to the annual financial review process.
- Prepare and deliver a Financial Report at each Board of Directors meeting.
- Advise the Board as to appropriate investment options as excess funds become available.
- Assure that the treasurer is appropriately bonded.
- Have the check book available at all quarterly meetings for disbursements.
- Deliver all accounting records in appropriate, balanced order to the incoming treasurer
Term Length: 2 YEARS
- Attend all regular and special meetings of the Board of Directors and the membership, and notifies the President if unable to attend.
- Participates in the formulation of the chapter’s strategic and/or short and long-range plans including annual goals and objectives.
- Contributes to the development, approval, and monitoring of the chapter annual budget.
- Evaluates chapter policies and programs on a regular basis and makes appropriate recommendations.
- Brings member issues and concerns to the attention of the Board of Directors for consideration and action.
- May chair a committee or special task force and/or serve as a member of or liaison to at least one committee, as assigned by the President and/or Board of Directors.
- Performs any other non-specified duties necessary to further the business of the chapter as duly authorized by President and/or Board of Directors
Term Length: 3 YEARS
Goals, Objectives and Responsibilities:
- Promote membership in SD HFMA with active involvement of new members and with membership growth.
- Provide mentoring program for new members educating on benefits of membership and involvement, including committee assignment.
- Develop and maintain process to identify new members through the educational sessions and chapter newsletter. Contact each potential candidate at least once during the year for possible membership.
- Work with appropriate Board member to identify health care related organizations, and other organizations such as colleges, to promote membership and the chapter.
- Contact colleges and inquire about potential health care related classes and the ability to recruit student members.
- Contact “Non-member” healthcare entities at least annually.
- Develop a year-end summary of activities and objectives for the current year.
- Present dues relief applications to the Board of Directors.
- Provide member directory to new members.
Term Length: 2 YEARS
Goals, Objectives and Responsibilities:
- To keep SD hospitals and healthcare facilities informed on all Chapter activities and current developments in the delivery of healthcare in South Dakota.
- Establish and publish a listing of newsletter publication and submission deadlines for the year.
- Coordinate the publication of at least 4 chapter newsletters per year called “The Quill Exchange”.
- Completes DCMS reporting for chapter newsletters
Co-Chair (Optional), and committee members as determined.
Goals, Objectives and Responsibilities:
- Develops and maintains processes to encourage members to become certified and to encourage them to maintain their certifications once they are earned.
- Work with chapter members and national to ensure that members submit complete testing information so they can be properly registered to test.
- Work within the chapter to offer appropriate resources in support of certification for the chapter. Such resources can include study groups and group overviews of certification requirements and ways to prepare for certification.
Term Length: 1 YEAR
Goals, Objectives and Responsibilities:
- Perform periodic review of banking transactions prior to each business meeting
- Perform annual financial review on the financial reports of the SDHFMA Chapter following guidelines established by National HFMA.
- Present the financial review report to the members no later than August 1.
Term Length: 1 YEAR
Goals, Objectives and Responsibilities:
- Coordinates the annual reporting of founders points for the SD Chapter’s members.
- Communicates information concerning the founders point program to the SD Chapter members.
- Submit orders for individual awards to national HFMA.
- Coordinate Awards Luncheon biographical information with SDAHO.
Term Length: 1 YEAR
The Membership Directory Committee is responsible for the coordination and publication of the Membership Directory. The Membership Directory Committee will include a Chairperson, Co-Chair (Optional), and committee members as determined.
Goals, Objectives and Responsibilities:
Term Length: 1 YEAR |
Goals, Objectives and Responsibilities:
- To accumulate past information and procedure milestones of SDHFMA.
- Coordinate with committee chairs for submission of annual reports to the Website Committee.
Term Length: 1 YEAR
Goals, Objectives and Responsibilities:
- To promote awareness of SDHFMA by coordinating the preparation and distribution of newsworthy information.
- To record chapter events by taking photos of education, social and other activities.
- To provide to the Newsletter Committee and History Committee any relevant pictures and verbiage on Chapter activities.
- Plan and coordinate the chapter networking events with the Program Committee and Treasurer.
Term Length: 1 YEAR
The Website Committee is responsible for maintaining and updating the chapter website. The Website Committee will include a Chairperson, Co-Chair (Optional), and committee members as determined.
Goals, Objectives and Responsibilities:
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The Nominating Committee is responsible for nominating officer and director candidates for the succession planning of the Chapter. The nominating committee is comprised of the immediate past three past presidents, with the immediate past president service as Chair.
Goals, Objectives and Responsibilities:
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