The Louisiana Chapter is always seeking volunteers to help continue our path to success. As a volunteer with the Louisiana HFMA, you will find that your efforts reward you in many different ways both professionally and personally. Our goal is to always provide top level educational content to our membership during our two institutes and multiple webinars, forums and networking events hosted throughout the year. There are many benefits to volunteering for Louisiana HFMA and identifying the right role that suits your time constraints is an easy task. You’ll be glad that you got involved and assisted in making a positive impact to yourself and our members.
Benefits of Volunteering:
- Strengthen your existing network and relationships
- Professional growth and development
- Meet new people, expand your network
- Boosting social skills
- Finding out you are good at things you never knew about
- Demonstrating your ability and skills
- Making a positive impact to our membership
- Earning Founder’s Points to gain Advanced Membership status in HFMA
We have multiple roles that can easily be accomplished remotely and in-person. Don’t let travel budgets get in the way of your ability to volunteer. Let’s find your fit today and get you involved to satisfy your needs as a healthcare professional. Review the Committee List below and contact us ([email protected]) so we can discuss the area(s) that interest you the most. Thank you for your consideration to be a volunteer with Louisiana HFMA.
Warmest regards,
Teresa Jenkinson
2023-2024 Louisiana HFMA Chapter President
VOLUNTEER COMMITTEES
These are the committees defined within Louisiana Healthcare Financial Management Association.
Duties include:
- Plan/administer Chapter Institutes
- Determine theme of event
- Communicate with providers of entertainment to determine what is needed for set up, and communicate with venue to make sure entertainers have all A/V requirements and all needs are met for performance
- Plan/administer all food and entertainment at Institutes
- Assign committee members specific tasks to spread the work
Duties include:
- Determine theme of event and various educational tracks to be presented
- Contact and engage speakers
- Collect speaker bios/presentations
- Set up Cvent for member registration for each event
- Notify Officers and Board when Cvent is set up and ready for use
- Administer pre-registration and onsite registration for all events
- Schedule committee members to ensure registration area is covered as planned
- Contact all business partners who are members of LA HFMA, and offer the opportunity to be a chapter sponsor.
- Provide information on all sponsorship levels
- Ensure that sponsorship information on the website is correct and upto-date
- Follow up with all business partners who express an interest in being a chapter sponsor
- Follow up with all business partners who have been chapter sponsors the previous year to confirm they want to continue their sponsorship or increase their level
- Make sure that all business partners who commit to sponsoring the chapter pay for their sponsorships timely, and send reminders if not paid. A La Carte Sponsorships
- Contact all chapter sponsors and other business partners with information on available ala carte sponsorship opportunities for institutes, one-day events, networking activities and other opportunities
- Provide information on numerous upcoming events/sponsorship opportunities in one email to keep email traffic at a minimum o Respond back to all who express interest in a sponsorship o Follow up with those who commit to a sponsorship to ensure payment is obtained timely Other
- Provide the next administration with all information on past sponsors and any who still owe money
- plan/administer membership recruitment and retention programs
- welcome new members to the Chapter
- Contact members who do not renew membership to prompt renewal or learn why they will not be renewing.
- plan/administer membership feedback survey
eMarketing
- Distribute monthly newsletters for the Louisiana chapter via Cvent
- Market and promote Louisiana chapter events and activities via Cvent
- Maintain Louisiana chapter contact lists on Cvent/constant contact,
Email Management
- Manage and monitor Louisiana Chapter emails
- Disseminate emails to the appropriate committees for proper follow up 3. Respond to inquiries within 72 hours CVENT/App Management –
Partner with Program & Education Chair
- Submit save-the-date and event set up request to OneHFMA
- Manually upload save-the-date and event set up request as needed Social Media Management
- Create promotional graphics in partnership with Program & Education Chair or leverage OneHFMA marketing resource in partnership with Cvent/App Lead.
- Promotion of all Louisiana chapter of HFMA news and activities via all available communication outlets (LinkedIn, Instagram, Facebook & Google via Buffer)
Chapter Photography
- Capture photos at Chapter activities and regularly post
- Accept photos from members and select appropriate photos to post
- Maintain a directory of officers, board members and all committees/committee members including:
- Name | Position | Phone number | Email address | Employer | Provider or Business Partner Volunteers
- Contact all individuals who express an interest in volunteering
- Maintain a spreadsheet with dates volunteers were contacted
- Provide them with an up-to-date list of committees and what those committees do (keep the list updated)
- Follow up to make sure they select a committee
- Connect the volunteer with the chair of the selected committee
- Follow up to make sure the volunteer communicates with the chair
- Follow up to make sure the volunteer is enLAged and happy with the committee
- Add volunteer to the directory
- Contact Volunteers to ensure they are Engaged and happy with their assigned committee.