Live Webinar | Medicare Payment and Reimbursement
Save
Live Webinar | Innovation and Disruption
Save
Live Webinar | Patient Financial Communications
Save
Live Webinar | Operations and Other Technology
Save
Column | Staff Development

Region 2 hosts Fall Institute in first HFMA Regional virtual conference

Column | Staff Development

Region 2 hosts Fall Institute in first HFMA Regional virtual conference

Region 2 consists of the following Chapters: Central New York, Hudson Valley New York, Metropolitan New York, Northeastern New York, Puerto Rico, Rochester Regional, Western New York.

Organizers of Region 2’s first virtual conference included, from left to right, Mario Difiglia, past president, Metro NY Chapter; Debra Trumbull, RE3 for Region 2; Michele Mecomanaco, immediate past RE for Region 2; Lillian Gamble-Deluca, past president Hudson Valley Chapter, and Steve Chizuk, past president Western NY Chapter.

Region 2’s Fall Institute was set for Oct. 14-16 this year, but in May 2020, with the COVID-19 pandemic in full effect, the Region 2 executives shifted gears to create a digital event that was still valuable to 309 registered attendees.

Need to restructure the event

According to Barbara Piascik, FHFMA, CHC, and RE2 for HFMA Region 2, the team had to restructure parts of the conference already in the works, and consider what portions of the in-person event could be part of the digital event and what needed to be changed.

Some major differences in the virtual event versus the in-person event included not having a vendor fair with booths and not having breakout sessions. Since the final day was not a travel day, the Region was also able to extend the conference hours, according to Piascik, who is the chief compliance officer at Bergen Regional Medical Center in Paramus, New Jersey.

The secret sauce to a successful event

“One of the biggest challenges was sponsorship and how to give the sponsors value in the virtual environment,” said Piascik.

Piascik said other HFMA Regions that may want to similarly host a virtual conference, should consider:

  • Spending time on sponsorship packages. For example, have attendees visit sponsor websites in an online scavenger hunt.
  • Getting financial support through vendors and business partners.
  • Gifting speakers a selfie light and microphone headset if they do not have their own.
  • Hard wiring computers and broadcasting from a venue rather than a home.
  • Having fun even though some things may go wrong, such as speakers showing up late.

“Worry about little things like assigning room monitors, monitoring chat and Q&A during sessions, managing CPE’s, surveys to be sent out and [having] print-outs of assignments, etc.” said Piascik.

About the Author

Jennifer Novoseletsky

is social media manager, HFMA, Westchester, Ill.

Sign up for a free guest account and get access to five free articles every month.

Advertisements

Related Articles | Staff Development

Executive Roundtable | Payment Trends

Finding solutions to better manage payment process workflows

In this roundtable, revenue cycle leaders share their challenges, how they have enhanced payment processes through automation, and how they have identified opportunities for improvement.

Executive Roundtable | Staff Development

Healthcare finance leaders share innovative approaches to pandemic challenges

In this Roundtable, several senior financial leaders discuss how their organizations are handling new and persistent problems and what role technology plays in solving staffing issues.

Column | Leadership

Jill Geisler on how inclusive leaders protect against ‘invisible work’

DEI efforts within organizations can result in extra work for key staff. Jill Geisler shares tips for how leaders can ensure this does not become invisible work that imposes an unrecognized burden.

Staff Development

Spectrum Health leaders create diversity council for CFO-led functions

The new program helps boost CFO division diversity by 4 percentage points in a year and a half.