Iowa Volunteer Opportunities

General description of position or committee:

Audit the books and financial records of the chapter at the close of each fiscal year.

Time Commitment:

Varies. Outside of audit work, several months have no activity.

Specific Goals and Objectives:

1. Attend annual planning session
2. Attend Board meetings.
3. Recommend to President-Elect a successor to be the committee chair
4. Perform audit fieldwork.
5. Present audit report to Board.
6. Perform reviews of other programs as requested by Board.
7. Periodically review and comment on the adequacy of internal controls and perform other such duties as may be assigned by the board.

General description of position or committee:

Reviews, updates, corrects and/or makes recommendations for changes in the bylaws

Time Commitment 

(Requires 1-2 hours per month)

Specific Goals and Objectives

1. Attend Board meetings.
2. Attend Chapter Strategic Planning Session.
3. Provide report of activities to President as needed
4. Recommend to President-Elect a successor to be the committee chair
5. Meet in person with committee and review all aspects of the current bylaws.
6. Meet with past president and other interested board members in order to obtain input about potential changes in the bylaws.
7. Review the National Bylaws annually to ensure that any changes are incorporated as necessary in the Chapter Bylaws

General description of position or committee:

Liason to membership on certification opportunities within HFMA

Time Commitment

(Requires 1-2 hours per month)

Specific Goals and Objectives

1.  Attend Board Meetings
2. Attend Chapter Strategic Planning Session
3. Maintain record of outstanding study guides
4. Distribute study guides to members upon request
5. Keep up-to-date on changes to certification program Educational offerings
6. Maintain/increase membership certification %
7.  Minimum of 8 passed exams annually

General description of position or committee:

Storage and safeguarding of documents related to the on-going affairs of the Iowa HFMA chapter. To follow the record retention policy dated 5/31/08 based on national HFMA’s requirements. Past, present and future retention of records including but not limited to the following: Accounting, corporate documents, legal, personnel, taxes, etc.

Time Commitment

(Requires 1-2 hours per month)

Specific Goals and Objectives

1. To attend board meetings       
2. To obtain information from past historian Financial records from any board members (i.e. treasurer)
3. Budget needs: Portable Hard Drive
4. Develop an ongoing process for retention of documents
   throughout the year
5.  To keep Iowa HFMA Chapter Operations Manual updated   

General description of position or committee:

The Membership Committee is responsible for recruiting and orienting Chapter’s membership. They will coordinate the Chapter’s membership campaign to fulfill the Chapter’s goal of new members for the upcoming year as well as coordinating an orientation to new members and encourage active participation. The Membership Committee will include a Chairperson, Networking Committee Representative and at least 5 other members.

Time Commitment

(Requires 4-6 Hours per Month)

Specific Goals and Objectives

1.   Choose committee and send welcome letter.    
2.  Submit the committee budget to the Treasurer.
3. Attend Board meetings.
4. Attend Chapter Strategic Planning Session. Attend LTC.
5. Provide report of activities to President for report at board meeting  
6. Schedule committee meetings as needed to establish strategies for:
   a) membership recruiting
   b) membership retention
   c) new member orientation
   d) review hospital’s for participation by cfo or other staff
7. Send reminder letters to all non-renewed members.
8. Send Welcome letter from the president with the directory to all new members.
9. Divide list of non-renewals among committee and personally call each member.
10. Hold committee meetings at least twice a year
11. Assign committee members to follow-up with prospective members.
12. Plan New Member Orientation luncheon to be held annually at Winter meeting
13. Send new member lists to newsletter chair for inclusion in the quarterly newsletter.
14.  Plan and facilitate a focus group for new members.

General description of position or committee:

The Networking Committee is responsible for developing and coordinating all social events for the chapter including the annual Golf Tournament. The committee is responsible for developing all notices (flyers) to the program chair for distribution with outgoing emails to members, coordination of the golf outing registration, and collecting sponsorship fees for any additional solicitation needed for specific events (all other fees are included in the selected sponsorship package by vendors).

Time Commitment

2 Hours per Month (~8-10 if it is the month of the meeting)

Specific Goals and Objectives

1.  Attend Board meetings.   
2. Attend Chapter Strategic Planning Session.
3. Provide report, including summary of costs/sponsorship, of activities to President/Board for report at board meeting
4. Recommend a successor to be the committee chair
5. Coordinate annual Golf Event to be held in conjunction with summer meeting.
6. Plan various networking events during year
7. Encourage Members, Officers and Board participation in events.

General description of position or committee:

The Publication committee is responsible for generating quarterly newsletters

Time Commitment

4 – 6 hours per month (more during month before publication)

Specific Goals and Objectives

1.  Choose committee  
2. Submit the committee budget to the Treasurer.
3. Attend Board meetings.
4. Attend Chapter Strategic Planning Session.
5. Provide report of activities to President for report at board meeting
6. Recommend to President-Elect a successor to be the committee chair
7. Publish Newsletter at least 4 times per year
8. Select a photographer to photograph events throughout the year to be published in newsletter.
9. Coordinate with Membership committee for member highlights section of newsletter.
10. Coordinate Sponsors ads for newsletter
11. Contact President for President’s Message in newsletter
12. Include press releases from National in newsletter
13. Submit Newsletter with Membership Communications form to National
14. Oversee electronic submission of newsletter to membership, and mail paper copies to those not on email
15. Publicize all National and Chapter events and all Chapter achievements and awards in Newsletter

General description of position or committee:

To assist the chapter with the development and implementation of the Strategic Plan. The Committee to consist of the current officers of the chapter and any additional members as determined by the Board of Directors.

Time Commitment

(Requires 10-20 hours per Chapter year

Specific Goals and Objectives:

1. Confirm Mission, Vision and Core Values and address Strategic Plan goals on an annual basis
2. Assist with development and modification of strategic planning document on an annual basis
3. Assist with facilitation of chapter strategic planning sessions
4. Monitor achievement of strategic planning goals on an annual basis

General description of position or committee:

To coordinate the process of identifying and securing sponsorships from business organizations that interact with hospitals and healthcare entities.

Time Commitment

(Requires 2 hours per month)

Specific Goals and Objectives:

1. Submit the committee budget to the Treasurer.
2. Attend Board meetings.
3. Attend Chapter Strategic Planning Session.
4. Provide report of activities to President for report at board meeting
5. Design current year’s Sponsor Drive. Obtain Board approval for any changes in Sponsor benefits.
6. Maintain mailing list of potential Sponsors who are not Chapter members. These non-Chapter members are usually provided by Chapter Officers and Board Members.
7. Prepare each year’s letters to be used for both continuing Sponsors as well as new Sponsors.
8. Mail all Sponsor solicitations. The Sponsor year runs on a calendar year basis — it is important for the Sponsor Drive to be well underway
9. Follow-up with potential sponsors to ensure all questions are answered.
10. Provide updated list of Sponsors to appropriate committees and Officers and updated Sponsor Powerpoint
11. Coordinate sponsor break-out session to gather input on satisfaction with program and for ideas to enhance sponsorship program appeal
12. Coordinate with appropriate committees to ensure sponsor benefit commitments are met.

General description of position or committee:

This is a group of past presidents that have helped write or create yergers. They will provide feedback to help update the yergers being proposed.

Time Commitment

(Requires 2 Hours Maximum per month)

Specific Goals and Objectives:

1. Work with Current President to identify Yergers
2. Keep track of yerger writers to make sure they are on track
3. Submit Yergers to the committee for review and feedback
4. Send feedback to the Yerger Writer
5. Make sure everyone has turned their Yergers in to meet the 4/1 deadline