Hawaii Job Bank

Posted 12/12/2022

Job Title: Accounting/Human Resources Manager
Reports To: President and CEO
FSLA Status: Exempt
Work Schedule: Full Time; 24-hour Administrative Call
Supervises: Finance/Human Resource Coordinator, Administrative Services Coordinator/Data Manager

Position Summary:

The Accounting/Human Resources Manager is responsible for accounting, finance, human resources, and general office management of the organization.

Essential Functions:

Under the general direction and supervision of the President and CEO, and in accordance with
established standards, policies and procedures, the Accounting/Human Resources Manager
performs duties as assigned including, but not limited to the following:

1. Accounting and Finance

a. Plans, directs, and coordinates all accounting functions.
b. Provides timely and accurate management information, reports, and analysis.
c. Ensures that accounts are reconciled monthly and financial statements reflect Generally Accepted Accounting Principles (GAAP).
d. Oversees all aspects of payroll including efficient and effective payroll processing.
e. Coordinates all aspects of the annual financial audit.
f. Performs reasonableness tests and financial analysis of operations.
g. Prepares the annual budget.
h. Evaluates accounting and internal control systems.
i. Improves the current process and implements new processes.
j. Develops an monitors business performance.
k. Oversees all regulatory reporting, including tax planning and compliance.
l. Tax compliance including W-2/1099s, 990T/UBIT, General Excise, Form 5500, Real Property Tax exemption, tax clearance forms, unemployment, UC-B6.
m. Cost accounting including preparation of annual cost report and cost report monthly estimates.
n. Initiates, reviews and maintains appropriate internal controls to ensure proper accounting procedures and protection of assets.

2. Human Resources

a. Oversees all human resource functions and processes including hiring, onboarding/offboarding, initial and recurring OIG review, attraction and selection, performance reviews/management, wage and hour and other regulatory compliance, compensation system (grades/ranges, adjustments), employee benefits management (life insurance, other benefit testing, 403b plan, flex spending, etc.), employee engagement, conflict resolution/grievance,
HEC/AOPO/other surveys, training, OSHA/injury reporting, personnel file maintenance, unemployment/workers compensation coordination, 404b (employer/employee records, plan testing, government reporting, year-end census, contribution processing, participant distribution/loans, rollovers, annual/monthly contribution), flex spending and other annual testing. Manages, reviews, and responds to unemployment and workers’ compensation claims.

3. Office Management

a. Leads direct reports in accordance with Legacy of Life Hawaii leadership standards and principles.
b. Responsible for management of office equipment, building issues, security system, and overall office management.
c. Development, review, and implementation of accounting, finance, human resources, and office management policies.
d. Review and management of all Legacy of Life Hawaii contracts.

4. Regulatory Compliance

Monitors compliance of organizational and departmental policies with standards and guidelines of UNOS, AOPO, CMS, FDA, OSHA, state, federal, and other governmental / regulatory agencies, and with industry standards. Conducts an annual review of Administrative, Finance, IT and Human Resource policies and procedures.

5. Twenty-four hour availability to assist staff and/or the public with questions and/or problem solving.

6. Performs other related duties and assignments as required.

Qualification Requirements:

1. Minimum Education / Training / Licensure
   Bachelor’s degree in business, accounting or equivalent relevant experience. Strong administrative and / or fiscal background required. Must possess a current driver’s license recognized by the State of Hawaii and have an insured motor vehicle.
2. Preferred Education / Training / Licensure
   Bachelor’s degree in business, management or related field. Three to five years experience in management preferred.
3. Knowledge, Skills and Abilities
   A firm grasp of Generally Accepted Accounting Principles required. Strong information technology/computer skills required. Significant wage and hour, human resources knowledge preferred.
4. Working Conditions / Environment
   Works primarily indoors; working evenings, weekends and holidays may be required to perform the tasks outlined in the job description. Travel by personal automobile to Oahu hospitals, events or Honolulu International Airport for travel to neighbor island hospitals or events by charter or commercial aircraft. Work requirements may extend beyond a 24 hour shift with few breaks.
5. Physical / Mental / Special Demands
   Physical demands: Majority of duties entail sitting, standing, walking, reaching occasional climbing, stooping and kneeling. Visual and auditory acuity within normal range required. Duties require manual and finger dexterity; eye/hand coordination with
   depth perception. Requires full range-of-body motion; occasionally lifts/carries or pushes/pulls items weighing in excess of 75 pounds, with assistance when needed.

Mental demands: Duties require attention to detail, concentration, and alertness. Effective problem solving, tact, courtesy, accepting and carrying out responsibilities for decision making and planning. Requires assimilating data and formulating sound and effective assessments, conclusions and judgments. Must be self-directed, assertive, and resourceful.

Communication demands: Strong interpersonal skills and the ability to communicate effectively with a wide range of people. Duties require frequent verbal communication with staff, donor families, surgeons, other physicians, other healthcare providers, media, fund development sources, legislators, financial institutions, and government agencies. Must be able to effectively communicate, orally and in writing, ideas, facts, instructions and information clearly and concisely. Frequent reading and writing required. Fluency in English (read, write, speak) with strong verbal and written communications skills required. Education and/or public speaking experience desirable. Must be able to communicate large amounts of complex information, over the phone and in person, in a chaotic and fast-paced environment.

Apply

Interested individuals should submit their resumes to [email protected]. Please include position title, Accounting Human Resources Manager, in the email subject line.

JOB SUMMARY/RESPONSIBILITIES:

• Assists in development, maintenance and administration of the medical centers’ contracts with health insurers for services provided to members. 
• Performs financial analysis, operational evaluation, and compliance issues on payer agreements to recommend action for executive review. 
• Makes recommendations for optimal member utilization and objective financial criteria.
• Functions as a member of the contracting team to negotiate optimal contractual agreements.
• Responsible for maintenance of contract modules.
• Serves as a liaison with selected payers to promote the service of the medical center and improve provider relations with third party payers.

TYPICAL PHYSICAL DEMANDS:

• Essential/continuous: Sitting, finger dexterity seeing, hearing, speaking, repetitive arm/hand motions, static gripping of an object for prolonged periods, frequent gripping of an object. 
• Operates computer, typewriter, calculator, telephone, fax and printer.

TYPICAL WORKING CONDITIONS:

• Not substantially subjected to adverse environmental conditions.

MINIMUM QUALIFICATIONS:

EDUCATION/CERTIFICATION AND LICENSURE:

• Bachelor’s degree in Business, Finance or Health Care Administration or four (4) years with health care provider or payer in contracting or business operations.
• Master’s degree in related field preferred.
• Knowledge of healthcare delivery systems, including contracting and financial analysis.
• Knowledge of current regulatory billing and collection policies and procedures.
• Knowledge of computer assisted analytical tools including word processing, spreadsheet, and software for hospital contract and/or claims management.

 EXPERIENCE:

• In additional to the educational requirement, two (2) years experience with a health care provider or payer in contracting or business operations.
• Demonstrated ability to work independently and effectively with internal and external personnel at various levels of responsibility.

Equal Employment Opportunity

Click here to Apply!

ORGANIZATION HIGHLIGHTS:

• U.S. News & World Report 2017-18 recognizes The Queen’s Medical Center as a Best Hospital in Honolulu
• We are a Magnet facility located in Honolulu, Hawaii
• Level 1 Trauma Center, largest acute care hospital with 505 licensed beds
• Teaching hospital
• Only hospital in Hawaii to be certified by MD Anderson Cancer Network®, a program of MD Anderson Cancer Center, to bring world-renowned cancer expertise to patients in the state

JOB SUMMARY/RESPONSIBILITIES:

• Responsible for auditing the charge capture process to ensure that all valid charges are captured in the billing process in a timely manner
• Identifies charge compliance issues and root causes of noncompliance.   Ensures correction of such issues and develops changes to workflow processes to ensure that such issues are prevented in the future
• Monitors functions and activities to safeguard The Queen’s Medical Center (QMC) against exposure to penalties and fines by ensuring healthcare services are billed accurately and properly at all times
• Provides education and training to departmental staff to ensure understanding and compliance to correct charging procedures

TYPICAL PHYSICAL DEMANDS:

• Essential: Sitting, finger dexterity, seeing, hearing, speaking, repetitive arm/hand motions, static gripping of an object for prolonged periods, frequent gripping of an object.
• Occasional: Standing, twisting body, lifting and carrying usual weights of 15 to 30 pounds, reaching above, at, and below shoulder level.
• Operates personal computer, calculator, telephone, fax and printer.

TYPICAL WORKING CONDITIONS:

• Not substantially subjected to adverse environmental conditions.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Finance or Health Care Administration or related field; or four (4) years progressive experience in Revenue Cycle or Finance may be substituted for the educational requirement.
• Master’s degree in a related field preferred
• Three (3) years’ experience in two (2) or more areas of the revenue cycle process – admitting/registration, charge capture including CDM maintenance, claims submission and follow-up, payment posting and collections—in an acute care facility
• Experience in a lead or supervisory role
• Experience to demonstrate the following:
  • Working knowledge of CPT/HCPCS and revenue code assignment and ICD-9 coding
  • Working knowledge of charge master principles and the relationship to coding, billing and compliance in a hospital setting
  • Working knowledge of health care delivery systems, including contracting and financial analysis
  • Knowledge of reimbursement regulations, including Medicare/Medicaid program requirements, and medical terminology
  • Ability to develop and implement education/training programs and activities
  • Proficiency in computer applications such as Word and Excel, and computer-based hospital billing/records applications with preference given to experience with Epic systems
  • Knowledge of Crystal Report Writer Click here to Apply!